Clerk’s Office - Township of SchaumburgTownship of Schaumburg Clerk’s Office - Township of Schaumburg

Clerk’s Office / Administrative Services

Annual Events

Join Schaumburg Township for the following events:

  • Community Shred Event
    The 2025 event is TBD
  • Rabies and Vaccine Clinic
    The 2024 event is TBD






Veterans Honor Roll

Honoring a Veteran

If you know a veteran or you are a veteran and would like to be recognized for your service to our country, please fill out an application and return it to the Clerk’s Office with your DD-214 record.

Eligibility Requirements:

  • Served during a time of conflict
  • Honorable Discharge
  • Reside within Schaumburg Township
  • Copy of DD-214 Form
  • Completed Veteran Honor Roll Application

Mail/Drop Off:

Schaumburg Township
C/o Veterans Honor Roll

1 Illinois Blvd.
Hoffman Estates, IL 60169-3314

Application Process

All applications will be accepted and reviewed by our Veterans Honor Roll Committee. Applicants will be contacted by the Schaumburg Township Clerk’s Office by mail with a formal invite indicating a date and time of our next Veterans Honor Roll we would like you to attend.

All honorees are encouraged to bring family and friends to the evenings honor roll. Clerk Vinnedge and the Board of Trustees will introduce you by rank, name, military branch and years served. Please make sure your application is complete. The more information you can provide regarding your time in service would be helpful in formally honoring you for your service to our country.

You may request a copy of your DD-214 form by filling out form SF-180 Request for Military Records or visiting

Voter Registration/Election Information

Illinois residents may register to vote in person, online or by mail. The easiest way to register is to go to the state’s website and complete your application at:

Election Day registration is offered in the State of Illinois. Voters are required to show two forms of ID, one with a current address, at their polling place. Voters may also update their voting information on Election Day.

Residents can find more information about upcoming elections, your polling place location, the ways to vote and more at the Cook County Clerk’s website.

In Person

Cook County residents may register to vote in person with a deputy registrar in the Schaumburg Township Clerk’s office.


If you have an Illinois driver’s license or state ID, you may register to vote online through the Illinois State Board of Elections website.


If you don’t have a driver’s license or State ID, you may fill out a form online, print, sign, and mail it in. Information about voting by mail in Cook County can be found here.

Notary Public Service

Items Accepted for Notarization at Schaumburg Township

Please Note: Notary service is walk-in only from 8:30am – 5:00pm Monday – Friday

The Township of Schaumburg will not notarize any document(s) involving a document of conveyance transferring or purporting to transfer title to residential real property located in Cook County (5ILCS 312/3-102). These items require a notarial record to be filed with the Cook County Clerk. The notary public is required to file all notarial records for residential real property with the Cook County Clerk and pay filing fee as well as keep such records filed for up to 7 years. Due to these requirements, the Township of Schaumburg has opted out of notarizing documents pertaining to Residential Real Property located in Cook County. We recommend all persons contact an attorney or title company to notarize these documents.

The State of Illinois prohibits a Notary Public from notarizing certain types of documents. A list of unacceptable items has been provided. This list may change depending on the items being presented.

  • Cook County Quit Claim Deed or other conveyance of property in Cook County
  • I9 Employment Eligibility Verification
  • Birth Certificates
  • Death Certificates
  • Diploma/Degree Certificates
  • Government Issued ID’s (Drivers License, State ID, U.S. Passport)
  • Copies of original documents
  • Any document without the required notarial wording

The Township of Schaumburg provides free notary public service.

A list of acceptable items has been provided. This list may change depending on the items being presented.

  • Board of Review
  • Homeowner Occupancy Forms
  • Income Statement Forms
  • Long Term Occupancy Forms
  • Name Change to Treasurer Forms
  • Pension Forms
  • Senior Freeze Forms
  • Housing Forms (Section 8)
  • Quit Claim Deeds (outside of Cook County)
  • School Forms
  • Last Will and Testament Forms
  • Medical and Travel Authorization Forms for Minors
  • Divorce Agreements
  • Oath/Acknowledgement

*It is of the discretion of the Notary Public to make any exceptions to this list. If the item is not on the list of acceptable items, we can and will reserve the right to refuse notarization service.

Real ID Update

The Department of Homeland Security has extended the deadline for Real ID enforcement. The new deadline is May 7, 2025. Real IDs can be obtained at an Illinois Secretary of State office. More information on the Real ID and what documentation to bring, please visit the Illinois Secretary of State’s office:

Cook County Vehicle Stickers

In September 2022, the Cook County Board of Commissioners repealed the Cook County Wheel Tax, which permanently ends the County’s vehicle registration fines and fees. The ordinance takes effect June 30, 2023. More information can be found here.

Rabies and Microchip Clinic

The Rabies and Microchip Clinic is held once a year, typically in the summer or fall. The 2024 event date is TBD, at One Illinois Blvd, Hoffman Estates IL, 60169.  For questions about the clinic event please contact the Clerk’s office at 847-285-4561.

Owners must be Cook County residents and present a valid driver’s license or state ID. Pets must be at least three months old and will be served on a first-come-first-served basis. Owners will be given a vaccine certificate and can order a rabies tag post event here:


Shred Day

The Shred Day is held once a year, typically in spring or summer. The 2025 is TBD at One Illinois Blvd, Hoffman Estates IL, 60169.  For questions about the shred event please contact the Clerk’s office at 847-285-4561.

Paper Items

Paper shredding is limited to four boxes or paper bags per vehicle (1 cubic ft. or 15 x 12 x 10). Boxes must be unsealed, and plastic bags are not allowed. Paper clips, staples and rubber bands do not need to be removed. To conduct a contactless shredding, boxes or bags must be easily accessible in your vehicle’s trunk and residents should remain in their vehicles at all times. This a free event and available to Schaumburg Township residents only. Businesses will not be permitted at this event.

Military and Veterans Discount Card

The Cook County Clerk’s Office is now offering the Cook County Military and Veterans Discount Card via mail.

Translation Services

The Schaumburg Township Clerk’s Office offers translation services for passports and notaries. The service is available in over 200 languages and is offered at no cost to the customer. The appointment is done in a private office away from the main service counter in the Clerk’s Office. Appointments will vary in length depending on what service the customer makes an appointment for.

Translation appointments for passports are available between 2-4pm Monday-Friday. Translation appointments for notary services are available between 2-5pm Monday-Friday.

For more information or to make an appointment, please contact the Clerk’s Office at 847-285-4561.

Small Community Library

The Township of Schaumburg has partnered with Conant High School to bring Township residents a small community library. The library was built by Conant High School. The community library will give residents another option for books. Residents can stop by to grab books at any time with no need to bring the books back. Residents can also put a few books back in that they would like to share with other residents. The library is in the small garden area that is in front of the main parking lot on Illinois Boulevard. Currently, we are not accepting any donations of books for the library. If you have a donation of books, we recommend bringing them to your local library for donation.

If you have any questions, please contact the Township Clerk’s office at 847-285-4561.