Department: Administration
Reports to: Township Administrator
Salary: Minimum $55k, experience based
Status: Full-Time Non-exempt
Date: July 2025

Position Description:
Under the direction of the Township Administrator, the Human Resources Coordinator functions as the records and culture maintainer for the staff. This position is responsible for managing the human resources information system database and time and attendance software. Responsible for providing direct support to the staff and maintaining a professional image through in-person, email, and telephone interactions. Support residents of the township with resume review, interview strategies, and other employment related resources/ programs. Performs other duties as required for the successful operation of human resources management.

Responsibilities / Essential Functions:

Employee Human Relations Coordinator (70% time)

• Coordinate Township bi-weekly payroll submission between departments and accounting, including oversight of the time and attendance software and ensuring all staff have recorded their time appropriately.
• Support the full employee (and volunteer) life cycle, from on- to off-boarding. Including but not limited to:
  • Conduct new employee orientation.
  • Responsible for employee benefit administration including health, dental, vision and life insurance, long term / short term disability, family medical leave, workers compensation, flex spending, wellness and retirement benefits including IMRF;
  • Maintain employee personnel files, including tracking of driver credentials and all certifications; and
  • Advise department directors and managers on employee and volunteer performance including progressive disciplinary process when needed.
• Partner with department directors and managers on employee recruitment and selection, assuring good faith efforts of DEI alignment to Township demographics, and participate in all first-round interviews.
• Maintain human resource manual and standard operating procedures.
• Organize and schedule staff training programs, including annual training requirements, specialized trainings and maintaining all records.
• Ensure a healthy work culture by coordinating employee recognition activities including annual awards, recognition luncheon, summer picnic, and other related activities.

Community Employment Services Resource (30% time)

• Coordinate employment services program for Township residents.
• Provide assistance with resume reviews, interviewing skills, and job search skills.

Other Job Functions:

• Occasional support for passport services (annual training provided).
• Perform other duties as assigned by the Township Administrator.

Required Knowledge, Skills, and Abilities:

• Strong project management and organizational skills with the capacity to manage multiple projects in an efficient and effective manner with minimal supervision.
• Knowledge of human resources principles and methods; Certificate in Human Resources, SPHR, PHR or SHRM-SCP (Preferred)
• Skill to use computer systems including Microsoft Office software and human resource software.
• Ability to effectively convey information one-on-one or to small groups of employees.
• Ability to maintain effective professional relationships with elected officials, staff, residents and vendors.
• Ability to establish priorities, work independently, and proceed with objectives with minimal supervision.

Education, Experience, and Computer Skills:

• Bachelor’s degree in human resources or related field required.
• Five years of experience in Human Resources, strong governmental knowledge preferred.
• Equivalent combination of education and experience.
• Proficient knowledge of all Microsoft Office applications required including, but not limited to, Word, PowerPoint, Excel, as well as QuickBooks and Paylocity or other HRIS applications.
• Bilingual/sign language a plus.

Special Requirements:

• Willingness to work occasional evenings and/or weekends as needed.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job with reasonable accommodation.

• Must be able to sit, walk, stand, use fingers in a repetitive motion, twist and turn for long periods of time.
• The position may require some light lifting, pulling, pushing and carrying of up to 20 pounds.

Working Conditions:

The work environmental characteristics described here are representative of those an employee encounters while performing the essential functions of this job with reasonable accommodation.

• This position is primarily executed indoors. However, it may require contact with outdoor weather at special event activity participation.

This position is scheduled for 40 hours per week, Monday through Friday from 9:00 a.m. to 5:00 p.m. The Township offers a generous benefits package including paid time off, major medical, dental, vision, life and retirement. Some project-specific remote work time is available after successful completion of probationary period.

Interested candidates should submit a resume and cover letter by August 8, 2025 by email directly to hr@schtwn.org, Subject Line: Last name – Human Resources Coordinator I Candidate