Position Overview

Department: Disability and Senior Services

Reports to: Director of Disability and Senior Services/Assistant Administrator of Programming

Salary estimate: $56,000-$65,290 Experience Based.

Status: Full-time, Exempt

Date: April 2025

Under the guidance of the Director of Disability and Senior Services and the Assistant Administrator of Programming, the Assistant Director of Programming will lead the programming team in creating, coordinating, and implementing special events, as well as educational and recreational programs designed for seniors and individuals with disabilities. This role will also involve collaboration with various departments of the Township of Schaumburg (TOS) to plan and execute Township programs and events effectively. The Assistant Director will oversee the programming staff within Disability and Senior Services, providing leadership to the department in conjunction with the Assistant Director of Social Services during periods of absence.

Essential Job Functions

• Develop, coordinate, and implement a variety of programs, activities, and events for seniors and individuals with disabilities. Develop a monthly calendar of diverse recreational, social, cultural, educational, multi-intergenerational, and other program activities. Arrange for program instructors and guest speakers.
• Supervise Disability & Senior Services Program Coordinators, ensuring that programmatic goals are being met, information is shared accurately and appropriately, and individual responsibilities are completed.
• Oversee the program budget, including the procurement of program materials, payment to vendors, and collection and reconciliation of program and registration fees. Compile and balance receipts per Township operations.
• Coordinate all aspects of Township-wide events, in partnership with other departments and the Assistant Administrator as needed, including pre-event planning, managing event day-of operations, and post-event follow-up. Organize events and activities in collaboration with vendors, Township staff, the Township Board of Elected Officials, and other relevant parties. Communicate with Township staff to ensure that all aspects of the event are properly planned, staffed, executed, and communicated. Provide on-site event support and monitor events to ensure participant satisfaction and resolve any issues that arise. Conduct a post-event evaluation with appropriate staff and leadership.
• Manage the TOS Building Events Calendar, ensuring rooms are being utilized appropriately.
• Attend the monthly TOS Program Meeting and lead it in the absence of the Assistant Administrator.
• Maintain statistical records of program attendance to assist the Director/Assistant Administrator with budget, grant, and resource development.
• Expand the current list of community-wide events and partnerships to promote community engagement.
• Ensure all events comply with applicable regulations and laws, obtaining necessary permits from the Village of Hoffman Estates as required.
• Partner with Community Relations to capture photos at township-wide events and network with community groups, elected officials, and agencies to foster community relations for future partnerships.
• Attend Township Board meetings and Disability & Senior Services Committee meetings when requested.

• Perform all other duties as assigned by the Director of Senior and Disability Services or the Assistant Administrator of Programming.

Supervisory Responsibilities

• Supervise, train, and evaluate Program Coordinators.
• Recruit, interview, train, and supervise all volunteers for programs and events.

Other Job Functions

• Ability to create and manage your schedule.
• Expand and maintain the fundraising base to support programs.
• Support the Director in preparing the annual budget and strategic plan.
• Submit reports with statistical and other data assigned.
• The ability to gather information to identify and resolve problems by connecting clients with resources or programs.
• Ability to read and interpret all documents, including safety rules and policy regulations
• Create and edit reports and correspondence from source material using appropriate style and format.
• Skill to identify and manage multiple clients, projects, programs, and services efficiently and effectively.

Qualifications

• Demonstrated knowledge of and ability to oversee and coordinate engaging and inclusive activities and programs for seniors and individuals with disabilities required.
• Bachelor’s degree in Recreation, Education, Social Services, Recreational Therapy, or an equivalent field is desired.
• Considerable knowledge of the philosophy of recreation, planning, and administration. Supervisory experience preferred
• Excellent verbal and written communication skills.
• The ability to establish and maintain a professional level of competence with members of the public, other Township staff, elected officials, and with directors and staff of various government agencies, not-for-profits, community groups, and service providers.
• Possess and utilize tact, diplomacy, and discretion when dealing with sensitive or confidential matters.
• Ability to work effectively and courteously with residents seeking assistance while maintaining privacy.
• Proficiency with all Microsoft Office applications, including Outlook and Teams.

Special Requirements

• Willingness to work occasional evenings and weekends for special events, meetings, or outreach opportunities as needed.

Physical Demands

While performing the duties of this job, the employee will engage in a range of motions and is expected to communicate effectively with staff and others. Adaptations and reasonable accommodations are provided to enable individuals who use wheelchairs or other mobility devices.

• This position may require sitting or remaining stationary for extended periods and occasionally lifting items weighing up to 20 pounds for office needs or accessibility purposes.
• Utilizing standard office equipment and keyboards.
• Reaching, grasping, or manipulating objects with hands and arms in an office setting.
• Engaging with files and technology at varying heights and locations, with accommodations as needed for accessibility.

Working Conditions

• This position is primarily performed indoors; however, it may occasionally require exposure to outdoor weather conditions at special events, outreach activities, or other meetings. Contact with low- to moderate-noise levels may be experienced during regular working hours and special activities.
• This position may require off-site training, which may involve additional conditions not listed here.
• This position works directly with clients; as such, some clients may exhibit various behavioral concerns, such as yelling or agitation.
• It may require off-site training, which may have additional conditions not listed here.
• Able to work directly with diverse vendors and manage conflict.

Benefits

• This position is scheduled for 40 hours per week. The Township of Schaumburg offers a generous benefits package, including paid time off, as well as significant medical, dental, vision, and life insurance coverage, and participation in the Illinois Municipal Retirement Fund (IMRF) pension plan.
• If you are a professional qualified individual who wishes to apply, please submit a cover letter, proof of references, and updated resume by email directly to hr@schtwn.org (Subject line: Last Name – Assistant Director of Programming – TOS)